107 NE Monroe Peoria, Illinois 61602-1070

Board of Trustees Agendas

AGENDA

REGULAR MEETING

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

November 21, 2017

5:00 p.m., Main Library, LL2 Conference Room

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

IV. Correspondence to the Board

V. Presentation by Audience on Agenda Items

(Bylaws, Article II, Section 1 To assure an opportunity for public participation at both regular and special meetings of the Board, the Board shall adopt rules from time to time that, (a) provide for an opportunity to receive public comment at all Board meetings other that those properly closed to the public, and (b) govern the portion of each meeting during which there is an opportunity for public comment.)

VI. Consent Agenda

#2017-121: Request to Approve Minutes as listed below:

Minutes of the Personnel/Negotiations Committee meeting of October 4, 2017

Minutes of the Personnel/Negotiations Committee meeting Executive Session of October 4, 2017

Minutes of the Building Committee meeting of October 12, 2017

Minutes of the Community Relations Committee meeting of October 3, 2017

Minutes of the Regular Board meeting of October 17, 2017

Minutes of the Regular Board meeting Executive Session of October 17, 2017

B. #2017-122: Request to Approve Expenditures as listed below:

Payroll for Period Ending October 5, 2017 $ 145,175.85

Payroll for Period Ending October 20, 2017 $ 142,072.54

Payroll for Period Ending November 5, 2017 $ 142,469.32

Regular Expenditures for November 2017 $ 449,512.45

Capital Development Fund Expenditure for November 2017 $ 13,097.25

#2017-123: Request of the Executive Director to Approve Personnel Actions for the period ending November 17, 2017

#2017-124: Finance Report from the Executive Director for the month of October 2017 with Request to Receive and File

#2017-125: Library Use Statistics from the Executive Director for the month of October 2017 with Request to Receive and File

#2017-126: Recommendation from the Administration for the Approval of Holidays and Closings for 2018-2019

VII. Other Action Items

#2017-127: Request for a First Reading Review of a Recommendation from the Administration to Adopt a revised Mileage Reimbursement Policy

#2017-128: Request for a First Reading Review of a Recommendation from the Administration to Adopt a revised Travel Regulations and Reimbursement Policy

#2017-129: Request for a First Reading Review of a Recommendation from the Administration to Adopt 2018 Peoria Public Library Goals

#2017-130: Recommendation from the Administration to Approve Peoria Public Library’s Annual Insurance Renewal with LIRA (Libraries of Illinois Risk Agency) in the amount of $81,541

Report of the Executive Director

Upcoming Programming and Exhibits

Progress Report on 2017 Peoria Public Library Goals

Service to the Homeless

Holiday Party on December 11

Other

IX. Report of Library Board Liaison to the Friends of Peoria Public Library

X. Committee Reports

Building/Long-Range Planning Committee

Report of the meeting of November 16, 2017

#2017-132: Recommendation from the Building Committee to Increase the Base Amount from $10,000 to $25,000 for which the Library Must Go Out for Bids for Improvement or Maintenance of Property per Public Act 100-0338

Community Relations Committee

Report of the meeting of November 7, 2017

Executive Committee

Finance Committee

#2017-131: Amend the 2017 Budget

Nominating/Appeals Committee

Personnel/Negotiations Committee

Report of the meeting of November 14, 2017

XI. Presentation by Audience

(Bylaws, Article II, Section 1 To assure an opportunity for public participation at both regular and special meetings of the Board, the Board shall adopt rules from time to time that, (a) provide for an opportunity to receive public comment at all Board meetings other that those properly closed to the public, and (b) govern the portion of each meeting during which there is an opportunity for public comment).

XII. Other Business

XIII. #2017-133: Executive Session

XIV. #2017-134: Return from Executive Session

XV. Agenda Building (opportunity to suggest topics for future Board meetings)

XVI. #2017-135: Adjournment

AGENDA

Community Relations Committee

Board of Library Trustees

Peoria Public Library

November 7 , 2017

 

  1. Call to Order

 

  1. Roll Call

 

  1. Order of Business

 

  1. Approval of October Minutes
  2. Central Illinois Landmarks Foundation Building Documentation Archives – Ed Barry
  3. Little Free Library – Jeanne Williamson
  4. “The Vietnam War” Grant – Roberta Koscielski
  5. Illinois Humanities Site Visit – Roberta Koscielski
  6. Opiates Awareness – Roberta Koscielski
  7. Peoria Public Schools Partnership Update– Roberta Koscielski
  8. Homeless Population at Peoria Public Library – Ed Barry
  9. Peoria Public Library Foundation- Ed Barry
  10. Friends Update – Dave Weiss

 

 

 

  1. Other Business

Next meeting: December 5, 2017

 

  1. Adjournment

 

AGENDA

BUILDING COMMITTEE MEETING

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

November 16, 2017

 

  1. Call to Order

 

  1. Roll Call

 

  1. Approval of Minutes of the Building Committee Meeting of October 12, 2017

 IV.      Presentation by Audience

  V.      Order of Business

            A.  Sprinkler Head Replacement Update

            B.  Prairie Burn Update

            C.  Follow up report on electrical and emergency lighting issues – all locations

            D.  HVAC Update

            E.  Lincoln Property

 

VI.       Executive Session

            A.  Motion for Closed Session for discussion of real property (5 ILCS 120/2(c)(6))

        

VII.      Other New Business

 

VIII.     Topics to Guide Future Agenda

           

IX.       Adjournment

AGENDA
NOMINATING COMMITTEE
BOARD OF LIBRARY TRUSTEES
PEORIA PUBLIC LIBRARY
      June 14, 2017
(5:00 p.m., Main Library, Second Floor Monroe Room)

I. Call to Order 

II. Roll Call 

III. Order of Business
      A. Recommend slate of Board officers for 2017/2018 

IV. Executive Session

V. Other Business

VI. Adjournment 

 

AGENDA

FINANCE COMMITTEE

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

October 16, 2017

I. Call to Order

II. Roll Call

III. Order of Business

Approve September 15, 2017 Finance Committee Minutes

2018-2019 Operating Budget

Capital Development Fund 5-Year Plan

Other Business

V. Adjournment

AGENDA

PERSONNEL/NEGOTIATIONS COMMITTEE

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

November 28, 2017

5:00 p.m., Main Library, 2nd Floor Monroe Room

Call to Order

Roll Call

Order of Business

Presentation by Search Firm for the Executive Director

Executive Session

Motion for Closed Session for discussion of personnel matters (5 ILCS 120/2(c)(1))

Other Business

Adjournment

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