107 NE Monroe Peoria, Illinois 61602-1070

Board of Trustees Agendas

AGENDA

REGULAR MEETING

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

December 18, 2018

5:00 p.m., North Branch, McKenzie Room

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

IV. Correspondence to the Board

V. Presentation by Audience on Agenda Items

(Bylaws, Article II, Section 1 To assure an opportunity for public participation at both regular and special meetings of the Board, the Board shall adopt rules from time to time that, (a) provide for an opportunity to receive public comment at all Board meetings other that those properly closed to the public, and (b) govern the portion of each meeting during which there is an opportunity for public comment.)

VI. Consent Agenda

A.  #2018-131: Request to Approve Minutes as listed below:

1.  Minutes of the Community Relations Committee meeting of November 6, 2018

2.  Minutes of the Regular Board meeting of November 20, 2018

B. #2018-132: Request to Approve Expenditures as listed below:

1.  Payroll for Period Ending November 20, 2018 $ 143,644.13

2.  Payroll for Period Ending December 5, 2018 $ 143,377.61

3.  Payroll, Pay for Performance December 5, 2018 $ 38,725.77

4.  City’s CIP Bond Expenditure (HVAC Project) $ 339,702.30

5.  Regular Expenditures for December 2018 $ 213,018.19

6.  Capital Development Fund Expenditures for December 2018 $ 7,230.53

C.  #2018-133: Request of the Executive Director to Approve Personnel Actions for the period ending December 14, 2018

D.  #2018-134: Finance Report from the Executive Director for the month of November 2018 with Request to Receive and File

E.  #2018-135: Library Use Statistics from the Executive Director for the month of November 2018 with Request to Receive and File

VII. Other Action Items

A.  Agenda Reports

1.  #2018-136: Recommendation from the Administration to Adopt an Exam Proctoring Policy

2.  #2018-137: Recommendation from the Administration to Adopt a Revised Circulation Policy Manual

3.  #2018-138: Recommendation from the Administration to Adopt 2019 Peoria Public Library Goals

VIII.  Report of the Executive Director

A.  Upcoming Programming and Exhibits

B.  Staff Goals for 2019

C.  Align Peoria

D.  HVAC Update

E.  Other

IX. Report of Library Board Liaison to the Friends of Peoria Public Library

X. Committee Reports

A.  Building/Long-Range Planning Committee

B.  Community Relations Committee

1.  Report of the meeting of December 4, 2018

2.  #2018-141: Recommendation from the Community Relations Committee to Adopt a Smoke and Tobacco Free Property Policy

C.  Executive Committee

D.  Finance Committee

1.  #2018-139: Adopt Resolution to Continue the Capital Development Fund

2.  #2018-140: Adopt Resolution to Encumber 2018 Funds

E.  Nominating/Appeals Committee

F.  Personnel/Negotiations Committee

1.  Report of the meeting of November 27, 2018

XI. Presentation by Audience

(Bylaws, Article II, Section 1 To assure an opportunity for public participation at both regular and special meetings of the Board, the Board shall adopt rules from time to time that, (a) provide for an opportunity to receive public comment at all Board meetings other that those properly closed to the public, and (b) govern the portion of each meeting during which there is an opportunity for public comment).

XII. Other Business

XIII. #2018-142: Executive Session

XIV. #2018-145: Return from Executive Session

XV. Agenda Building (opportunity to suggest topics for future Board meetings)

XVI. #2018-146: Adjournment

AGENDA

BUILDING COMMITTEE MEETING

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

November 13, 2018

I. Call to Order

II. Roll Call

III. Approval of Minutes of the Building Committee Meeting of July 31, 2018

IV. Presentation by Audience

V. Order of Business

A. Tour of HVAC project progress

B. Apace contacts

VI. Executive Session

VII. Other New Business

VIII. Topics to Guide Future Agendas

IX. Adjournment

 

AGENDA
NOMINATING COMMITTEE
BOARD OF LIBRARY TRUSTEES
PEORIA PUBLIC LIBRARY
      June 18, 2018
(5:00 p.m., Main Library, Second Floor Monroe Room)

I. Call to Order 

II. Roll Call 

III. Order of Business
      A. Recommend slate of Board officers for 2018/2019 

IV. Executive Session

V. Other Business

VI. Adjournment 

 

AGENDA

FINANCE COMMITTEE

BOARD OF LIBRARY TRUSTEES

PEORIA PUBLIC LIBRARY

September 17, 2018

I. Call to Order

II. Roll Call

III. Order of Business

Approve January 9, 2018 Finance Committee Minutes

2019 Operating Budget Discussion

Other Business

V. Adjournment

AGENDA

PERSONNEL/nEGOTIATIONS cOMMITTEE

Board of Library Trustees

Peoria Public Library

November 27, 2018

5:00 p.m., Main Library, Lower Level 2 Conference Room

I.  Call to Order

II. Roll Call

III.Order of Business

A.  Approval of the Minutes of August 28, 2018

B.  Development of an Evaluation for the Executive Director

1.  Proposed Changes

2.  Evaluation Schedule

IV.Executive Session

V. Other Business

VI.Adjournment

 

 

AGENDA

Community Relations Committee

Board of Library Trustees

Peoria Public Library

December 4, 2018

 

  1. Call to Order

 

  1. Roll Call

 

  1. Order of Business

 

  1. Approval of November Minutes
  2. Storywalk – Alyce Jackson
  3. HVAC Update – Randall Yelverton
  4. U.S. News and World Report – Roberta Koscielski
  5. Year of Invention – Ed Barry

 

  1. Other Business

Next meeting: January 8, 2019

 

  1. Adjournment

 

 

AGENDA

SPECIAL BOARD MEETING

Board of Library Trustees

Peoria Public Library

August 7, 2018

5:00 p.m., Main Library, Second Floor Community Room

1.  Call to Order

II.  Roll Call

III. Order of Business

     A.  Recommendation from the Building Committee to approve the full package bona fide low bid for the HVAC project at Main Library

IV. Executive Session

V.  Other Business

VI..Adjournment

Loading