107 NE Monroe Peoria, Illinois 61602-1070

Employment Opportunities

THE PEORIA PUBLIC LIBRARY IS CURRENTLY ACCEPTING APPLICATIONS FOR THE FOLLOWING POSITIONS: 

 

Peoria Public Library is accepting applications for

BUDGET AND FINANCE COORDINATOR

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL 61602-1070

MichelleDecker@ppl.peoria.lib.il.us

The application deadline is 5:00 p.m., Friday, February 22, 2019

Application form is available at www.peoriapubliclibrary.org

Click on Careers at PPL

JOB DESCRIPTION

BUDGET AND FINANCE COORDINATOR

Annual Salary: 35,194

JOB SUMMARY

Provides comprehensive administrative support in the Administration Office; oversees the library’s accounts payable and receivable; tracks funds; assists with budget and audit preparations; processes staff payroll; performs other duties as assigned. Reports to Deputy Director.

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Greets visitors; provides information about the library or directs/refers those inquiring to the appropriate resource or staff person;

Answers phone calls; responds to visitors’ problems; refers calls to the appropriate staff person;

Receives employment applications;

May open and close the office;

Counts, verifies and records daily cash deposits from all locations;

Maintains records on all library income sources;

Prepares weekly and monthly cash deposits of all library funds;

Audits monthly cash reports from branches;

Maintains ledger entries of all financial transactions;

Completes purchase order requests from department heads; verifies packing slips match invoices;

Prepares vouchers for monthly expenses; submits invoices for approval by the board; records all payments and maintains all expenditure files; collects and distributes checks;

Balances petty cash and Gifts and Memorial /Endowment accounts; makes deposits; writes checks; maintains detailed account records; calculates monthly reimbursements to petty cash checking account;

Assists the Executive Director and Deputy Director with financial reports, budget and financial projections; assists with annual budget preparation; works with City staff on annual audit;

Prepares and maintains a variety of financial and statistical reports;

In the absence of the Administrative Assistant, coordinates library staff payroll; monitors and verifies employee time records; prepares information for paycheck processing; prepares paychecks for distribution;

Posts pay information; verifies all employee deductions;

Prepares monthly and quarterly wage reports for unemployment insurance;

Provides administrative support to the Board of Trustees Finance Committee;

Keeps records of all inventory of equipment and reports to the appraisal company;

Works with the Treasurer of the Friends of Peoria Public Library and tracks book sale revenue; tracks income from Friends merchandise and provides it to the Friends.

Coordinates all building insurance policies & documents, applies for Certificates of Insurance as needed, submits insurance claims and works with the claims adjustor(s), collects data for the annual Workers Comp audit.

May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);

Attends meetings and participates in committees and organizations that further the library’s mission and goals; and

Keeps abreast of library developments by attending workshops, webinars, and educational programs and reading periodicals and specialized literature; attends staff meetings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

 

Ability to gain working knowledge of Peoria Public Library’s policies and procedures;

Ability to act as a representative of Peoria Public Library to the public;

Thorough knowledge of basic bookkeeping and accounting principles, including budget preparation;

Ability to maintain the highest levels of confidentiality;

Ability to effectively and efficiently organize, track, and maintain financial records;

Ability to establish priorities and organize workload;

Ability to maintain a pleasant and productive working atmosphere;

Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;

Ability to work and communicate effectively with diverse individuals (customers and staff) in order to accomplish library and department goals and objectives;

Ability to effectively communicate and present information to others;

Ability to establish and maintain effective working relationships with other staff and community groups; and

Knowledge of Microsoft Office Suite, the Internet, email systems, and other relevant software packages and office machines.

Knowledge of PowerSchool Fund Accounting and Payroll Accounting software is preferred.

EDUCATION AND EXPERIENCE

High School Diploma or G.E.D., and

Five years relevant experience.

Or equivalent combination of technical training, experience or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires occasional physical effort in the handling of moderately light materials of up to 20 pounds.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

 

Peoria Public Library is accepting applications for

MAINTENANCE TECHNICIAN I

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL 61602-1070

MichelleDecker@ppl.peoria.lib.il.us

The application deadline is 5:00 p.m., Wednesday, February 27, 2019

Application form is available at www.peoriapubliclibrary.org

Click on Careers at PPL

JOB DESCRIPTION

MAINTENANCE I

Grade: 6

JOB SUMMARY

Maintains the interior and exterior of all library facilities including buildings, parking lots, and grounds; performs other duties as assigned. Reports to Manager of Maintenance.

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Maintains the interior of main and branch library facilities including public areas, offices, meeting rooms, cleaning restrooms, carpets and stairways on a regularly scheduled basis;

Opens and closes the building, turns heating/cooling and security systems on and off;

• Sets-up meeting rooms with tables, chairs and refreshments, when needed;

• Vacuums and/or mops floors, dusts shelves, desks/tables and computer areas; removes trash; disinfects tables, chairs and other common use surfaces;

Monitors and records electrical and gas usage;

• Performs general groundskeeping work, including snow removal and collecting trash;

• Painting as assigned;

• Sweeps and removes trash from library parking lots and grounds;

Assembles furniture and shelving;

Cleans the Bookmobile;

Performs book runs;

Prepares, loads, unloads and transports recycling material;

• May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);

Attends meetings and participates in committees and organizations that further the library’s mission and goals; and

Keeps abreast of library developments by attending workshops, webinars, and educational programs and reading periodicals and specialized literature; attends staff meetings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

Ability to gain working knowledge of Peoria Public Library’s policies and procedures;

Ability to act as a representative of Peoria Public Library to the public;

Ability to follow instructions and finish tasks in a timely fashion;

Knowledge of routine maintenance functions on library systems and equipment;

Ability to safely work with chemicals, solvents and other cleaning or ground maintenance products;

Ability to develop and implement solutions for occasional or non-routine assignments;

Ability to safely operate tools or equipment;

Ability to establish priorities and organize workload;

Ability to maintain a pleasant and productive working atmosphere;

Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;

Ability to work and communicate effectively with diverse individuals (customers and staff) in order to accomplish library and department goals and objectives;

Ability to effectively communicate and present information to others;

Ability to establish and maintain effective working relationships with other staff; and

Ability to obtain a valid IL driver’s license.

EDUCATION AND EXPERIENCE

High School Diploma or G.E.D., and

One year relevant experience.

Or equivalent combination of technical training, experience or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires routine physical effort in the handling of light and moderately heavy materials of up to 50 pounds. May require standing for long periods of time and frequent stooping and bending. May use ladders up to 6 ft.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, parking lots and grounds e.g., use of safe work place practices with cleaning and maintenance equipment, avoidance of trips and falls and observance of fire and building safety regulations and traffic signals when driving. Work may involve routine exposure to chemicals and paint.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

 

Peoria Public Library is accepting applications for

LIBRARY ASSISTANT

Currently assigned to the Main Library, Circulation Department

To apply, please submit your Cover Letter, Resume and Application Form

in person or via email

Or mail to:

Peoria Public Library

ATTN: Michelle Decker

107 NE Monroe St.

Peoria, IL 61602-1070

MichelleDecker@ppl.peoria.lib.il.us

The application deadline is 5:00 p.m., Friday, February 8, 2019

Application form is available at www.peoriapubliclibrary.org

Click on Careers at PPL

JOB DESCRIPTION

LIBRARY ASSISTANT

___________________________________________________________________________

Annual Salary: $25,508

___________________________________________________________________________

JOB SUMMARY

Provides excellent customer service by proactively responding to patron and staff requests at the

assigned desk and on the library floor; performs other duties as assigned. Reports to the Manager of Circulation Services.

ESSENTIAL FUNCTIONS

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

  • Provides reference and readers advisory service to customers in person or over the phone, consistently providing high level customer service;
  • Performs circulation duties, checks library materials in; issues library cards; collects fines, etc.;
  • Empties book drops during regular library hours;
  • Helps customers successfully use the library;
  • Assists with day-to-day department duties such as shelving, weeding and mounting displays;
  • Assists in collection maintenance under direct supervision by processing new materials especially periodicals, weeding, mending or shelving, etc.;
  • Processes holds; places holds; finds and/or receives holds; notifies customers when holds are available for pick-up;
  • Processes billing for damaged or lost materials; deletes lost, damaged or paid items from the system;
  • Submits interlibrary loan requests;
  • Provides assistance for Summer Reading, story hours, author visits, tours, class visits and other programs;
  • Cleans and repairs non-print materials, including books on CD and DVDs;
  • Participates in opening and closing procedures, including starting up computers, discharging book drop, completing pick lists and preparing deliveries at opening; powering down computers, checking bathrooms and setting alarms at closing;
  • Assists customers and staff with basic computer questions;
  • Books study rooms/meeting rooms for walk-ins;
  • Prepares daily cash sheet reports;
  • Pick up outgoing mail from Director’s Office and mailroom, process it through the postage machine, and take it to the post office;
  • Orders and monitors supplies as requested;
  • Processes books for book sale;
  • Ensures cleanliness of work area; puts away materials; cleans tables and computers;
  • May be required to work in multiple locations and on any of the 7 days of the workweek (Sunday – Saturday);
  • Attends meetings and participates in committees and organizations that further the library’s mission and goals; and
  • Keeps abreast of library developments by attending workshops, webinars, and educational programs and reading periodicals and specialized literature; attends staff meetings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The employee is expected to perform or possess the following:

1. Ability to gain thorough knowledge of Peoria Public Library’s policies and procedures;

2. Ability to act as a representative of Peoria Public Library to the public;

3. General knowledge of the basic principles, practices, and procedures for public library service and the ability to interpret them to the public;

4. Basic knowledge of circulation and reference services, practices and procedures;

5. Ability to establish priorities and organize workload;

6. Ability to maintain a pleasant and productive working atmosphere;

7. Ability to keep all relevant parties informed of all major issues and to recommend changes as appropriate;

8. Ability to work and communicate effectively with diverse individuals (customers and staff) in order to accomplish library and department goals and objectives;

9. Ability to establish and maintain effective working relationships with other professionals;

10.Knowledge of electronic resources, including the Internet; and

11. Ability to operate relevant computer systems, including hardware and software, and office machines.

EDUCATION AND EXPERIENCE

1. High School Diploma or G.E.D., and

2. Six months relevant experience.

3. Or equivalent combination of technical training, experience or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires light physical effort in the handling of moderately light materials in non-strenuous work positions up to 40 pounds.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Student Page

The Peoria Public Library is accepting applications for the position of Page. Must be age 16 or older.  College students must be currently enrolled in classes. Applications will be accepted in the Adminstrative Office (3rd Floor) Attn: Michelle Decker/H.R,; Peoria Public Library, 107 NE Monroe St.,  Peoria, IL 61602-1070. The application may also be faxed to   (309) 497-2007.

Interns

If you are a college student who would like to gain experience in a busy public relations department, contact Trisha Noack, Peoria Public Library Public Relations Manager  at 309. 497.2141 or trishanoack@ppl.peoria.lib.il.us. Public relations, communication, special events planning, web design and related majors welcome. Unpaid internships conducted for college credit are available year round on a flexible schedule.