Peoria Public Library is undergoing a $28 million expansion and building program. Due to renovations at the Main Library, public meeting space is not available until construction is finished sometime in the spring of 2011. When the building reopens, there will be more and greatly improved meeting rooms.  Meeting rooms are available on a limited basis at our other locations. We thank you for your patience.

To reserve the meeting room please download, fill out and mail the Meeting Room Contract to:

Peoria Public Library
107 NE Monroe
Peoria, IL 61602-1070
Att: Director's Office

 To download click the link below.

Meeting Rooms shall not be used in any way that materially interferes with the operation of the Library or which causes a threat to the safety of Library property or its patrons.

Library sponsored activities and the programs of the Library's affiliated Users are given priority in the scheduling of the meeting rooms.

No fee may be charged, no collection may be taken and no purchase may be required of those who attend.

The Library reserves the right to revise any meeting arrangements scheduled if necessary and to preempt established reservations upon reasonable notification to the Users.

In the event of a Library building emergency or weather-related emergency, meetings may be canceled.

Use of the Library's meeting rooms does not constitute Library endorsement of viewpoints expressed by participants in the program. Advertisements or announcements implying such endorsement are not permitted.

No User meeting at the Library shall use the Library as its official address.

Storage of items owned by Users using the Public Meeting Rooms will not be permitted.

Meeting Rooms are available for use during regular service hours on days the Library is open. Exact times may vary by location. No one may enter the Library prior to opening hours.

Smoking and alcoholic beverages are not allowed in any area of the Library.

Users using the Library Meeting Rooms must comply with all applicable State and Federal laws and regulations - such as hiring an interpreter or providing auxiliary aids required under the Americans with Disability Act when requested by the public.

Users using Library Meeting Rooms may not discriminate on the basis of race, sex, color, creed, national origin, religious belief or handicap, against any person requesting admission to the meeting.

The Library assumes no responsibility for private property brought into the building.

Users may not tape or tack anything to the walls or door.

The User is responsible for the supervision of all children who may accompany its members. Children should remain with the User or be supervised by an adult who must remain with them.

Meeting rooms shall be left in good order.

User agrees to pay for any special maintenance required and all damages done to the meeting room during the meeting. User also agrees to pay for all damage done to the Library premises as a result of the meeting.

Library staff will not take or deliver messages for meeting participants.

Food and/or beverages may be served. All refreshments must remain in the meeting area. The Library will provide a coffeepot, hot water pot and water. The User using the room must provide all other supplies.

The contact person for each User is responsible for ensuring that each member of his or her group is aware of and abides by these regulations.

Requests for use of a meeting room may be made by filling out a reservation form. The reservation form may be found in PDF format here or requested in person, by telephone, or in writing from the Main Library Director's Office or the appropriate branch during normal business hours Monday through Friday. Branch meeting rooms should be scheduled through the branch. Requests will be honored on a first-come, first-served basis.

The Library reserves the right to designate which room will be assigned for use. The User may request a certain room and that request will be honored whenever possible.

Users meeting on a regular basis may schedule for a full calendar year at a time. A new application must be submitted each year.

Each Library meeting room has a permanent or normal setup arrangement. Any deviation from the normal room arrangement requires a minimum $25.00 setup fee, which needs to be paid before a reservation, is recorded. Setup arrangements are described in the reservation form.

Cancellations must be called into the Director's Office or appropriate branch as soon as possible. If a cancellation occurs the day of the meeting and extensive room setups have already been completed, the Library will not refund the setup fee.

Users are responsible for notifying the Library of cancellations. If a User fails to appear for their scheduled meeting, they forfeit any fees paid at the time of reservation. If a User fails to appear a second time, their reservations for the remainder of the year will be canceled and prepaid funds for future bookings will be refunded.

The Library has a limited supply of various kinds of audio-visual equipment, which may be used, within the meeting rooms. There is a $10 fee for the use of this equipment. These items must be scheduled and rental fees paid when the room is reserved.

Users using the auditorium may rent the kitchenette for a $10.00 fee.

Future use of meeting rooms may be restricted or denied for any violation of these rules.

User agrees to pay for any security measures that the Library determines are reasonably required in connection with any meeting proposed by the User. At least 48 hours prior to the meeting, user shall deposit such funds with the Library, as the Library reasonably deems necessary in light of the relevant circumstances, to cover the cost of such security measures.

Such appeal shall be filed in writing with the Executive Director of the Library within 10 days after notice of the decision is given to User. Such notice shall be deemed to have been given to the User when the decision is personally delivered in writing to User or when the written notice is sent to user by first class or certified mail.

In the event of such an appeal, the Appeals Committee of the Board of Trustees shall hold a hearing for the purpose of hearing evidence relevant to the appeal.

Within 30 days after conclusion of the hearing, the Appeals Committee shall make a written recommendation to the Board of Trustees regarding the matter. After receipt of the written recommendation of the Appeals Committee, the Board of Trustees shall make a final decision regarding the appeal. No new evidence shall be heard by the Board of Trustees.