Reserve A Meeting Room
Peoria Public Library, as part of our mission to be a community information center, provides Meeting Rooms for use by the public. PPL welcomes the use of its meeting rooms by persons or organizations (users) engaged in educational, cultural, civic, intellectual and charitable activities or activities requiring the use of library materials.
NOTICE: Peoria Public Library will be switching to a new room reservation system in coming months. Reservations in the near-term can still be submitted and approved as usual. However, book clubs and other groups that meet monthly at the library are asked to email their requests to firstname.lastname@example.org until the new system launches.
The following regulations allow for the public to take advantage of these meeting rooms while setting reasonable expectations for use. Click on the boxes below for more details.
Requests for use of a meeting room must be made by filling out a reservation application form. You may download the specific reservation form by clicking the green button below each library branch listed on this page or you may request an application in person, by telephone, or in writing from the Main Library Programming Department or the appropriate branch during normal business hours. The reservation does not take effect until the application has been submitted, approved by the Programming Department representative and the fee for use (if applicable) has been received. Applicants will receive a confirmation email (or phone call) once the request has been confirmed. Requests will be honored on a first-come, first-served basis. Same day reservations can only be made with a staff member at the location where the User is requesting a room.
Reservations for monthly use may be made for a full calendar year. Reservations for weekly use may be made three months at a time. Users are limited to no more than two reservations in the same meeting room space per week and no more than three reservations total per week. Reservations are limited to no more than 2 hours per day. Exceptions can be made at the discretion of Programming Department staff.
The Library reserves the right to designate which room will be assigned for use. The User may request a certain room, and that request will be honored whenever possible.
Each Library meeting room has a permanent or normal setup arrangement. Changes to the normal room arrangement must be described in writing to the Programming Department. Any deviation from the normal room arrangement requires a minimum $25 setup fee, which needs to be paid before a reservation is finalized and recorded on the meeting room schedule.
Users are responsible for notifying the Library of cancellations. Cancellations must be called into the Programming Department. If a cancellation occurs the day of the meeting and extensive room setups have already been completed, the Library will not refund the set up fee. If a User fails to appear for their scheduled meeting without notifying the Library of a cancellation, they forfeit any fees paid at the time of reservation. If a User fails to appear a second time, their reservations for the remainder of the year will be canceled and prepaid funds for future bookings will be refunded.
The Library has a limited supply of various kinds of audio-visual equipment which may be used within the meeting rooms. There are fees for the use of some pieces of equipment. Use of these items must be scheduled and rental fees paid when the room is reserved. If rental fees are not paid prior to the date of the reservation, the User may not receive the equipment they reserved.